Executive Assistant

Executive Assistant

Baltimore Center Stage (BCS), a LORT B theater, is accepting applicants for the position of Executive Assistant. BCS is committed to being an inclusive workplace, and strongly believes in the importance of having a diverse group of individuals represented both onstage and off.

This position is a key member of the Executive Office team, a department collectively responsible for the holistic support of the Artistic and Managing Director, with special attention to Board relations and staff culture. This full-time position reports to the Executive Chief of Staff, and is responsible for day-to-day administrative work of the department with opportunities to lean in and get an up-close look at overall strategy and management of the organization.

This job might be for you if…
Puzzling together calendars, tracking budgets, and editing spreadsheets sparks joy
You have a willingness and eagerness to think beyond the status quo
You get excited about organizational strategy and big picture thinking
You value joy, laughter, and shenanigans in your work
Compensation: Salary is $42,000 per year for this full-time position plus standard company health benefits and paid time off.  This is a non-exempt position, so it is overtime eligible.

Duties/Responsibilities:

Executive Office Support:

Manage calendars for Baltimore Center Stage’s executive leaders: Artistic Director (AD) and Managing Director (MD)
Coordinate travel for AD, MD, and others as necessary
Coordinate with external parties to provide necessary information such as bio, headshot and other assets for executive leadership
Manage expense reporting from the Executive Office budget
Maintain meeting minutes for weekly senior staff meetings
Participate in and facilitate ad-hoc activities required in support of Annual Gala, opening nights, artistic events, etc.

Staff Care & Communication:

Support relationship between leadership and staff, including drafting internal and external communications.
Support initiatives tending to internal organizational culture and professional development including The Big Think, Coffee Breaks, All-Staff Meetings, conference attendance, and more.

Board Relations:

Support the scheduling, communication, gathering of materials, and physical set-up for Board meetings and events.
Attend Full Board and Executive Committee meetings, and maintain meeting minutes.
Provide administrative and logistical support to the Governance Committee and the board recruitment process.
Act as a key point of contact for Board members.

Secondary duties:
Participate in the organization’s activities as a responsible, engaged and informed advocate for Baltimore Center Stage, supporting building-wide events to advance our mission and goals, and other duties as assigned to you.
Required Competencies:
Cultural Competency: An understanding of Antiracism and Anti-Oppression principles and practices, and the ability to interact effectively with people of different cultures and socio-economic backgrounds
Communication: The ability to communicate transparently and effectively across mediums with an emphasis on interpersonal communication
Attention to Detail: Thoroughness in accomplishing a task through concern for all the areas involved, no matter how small, and care in monitoring the details, quality, and accuracy of information and work.
Discretion: Ability to exercise a high level of confidentiality, discretion, diplomacy and sound judgement with sensitive information
Project Execution: The ability to employ high attention to detail to operational aspects of a project, the ability to manage multiple competing priorities, and the ability to follow through on projects
Relationship Management: Excellent social and collaborative skills with an emphasis on building and maintaining meaningful and reciprocal relationships
Relentless Curiosity: The ability to productively question the status quo and engage in solution-oriented, systems-thinking
Time Management: The ability to efficiently manage time, effort and decision-making skills across various programs and departmental operations

Application Instruction:  Because this position requires significant written correspondence, we are requiring both cover letters and resumes.  To apply, please send a cover letter and resume to adminjobs@centerstage.org, and please put Executive Assistant in the subject line.

Hiring Process:
Every application will be reviewed by the Executive Chief of Staff, and selected applicants will receive interviews. First round interviews will be on a rolling basis with the Executive Chief of Staff. Final interviews will take place in May with the Executive Chief of Staff and the Managing Director. The position is expected to start in-person in Baltimore, MD by end of May.

About Baltimore Center Stage:
Designated the State Theater of Maryland in 1978, Baltimore Center Stage provides the highest quality theater and programming for youth, families, and all members of our community under the leadership of Managing Director Adam Frank and interim Artistic Director Ken-Matt Martin. BCS ignites conversations and imaginations by producing an eclectic season of professional productions across two main stages and an intimate 99-seat theater, and through engaging and inspiring community and education programs. Everything we do at BCS is led by our core values—chief among them being Access For All. Our mission is heavily rooted in providing active and open accessibility to our Mainstage performances, as well as education initiatives and community programming to everyone regardless of barriers, be it financial, racial, orientation, or other.